Privacy Policy

Last updated: February 19, 2025

1. General Information

We, Theodor Billroth Academy (hereinafter referred to as "we," "us," or "our"), take the protection of your personal data very seriously. This Privacy Policy explains how we collect, process, and use your personal data when you visit our website theodor-billroth-akademie.com.

We process your personal data in accordance with the General Data Protection Regulation (GDPR) (EU 2016/679) and applicable national data protection laws.

2. Data Controller

The responsible entity (data controller) for data processing on this website is:

Theodor Billroth Academy
Josephsburgstraße 6
81673 Munich
Germany

Contact:
E-mail: info(at)theodor-billroth-akademie.com

If you have any questions about data protection, you can contact us at any time using the above details.

3. Data We Collect

3.1 Automatically Collected Data (Server Log Files)

When you visit our website, we automatically collect the following information:

  • IP address (anonymized if possible)
  • Browser type and version
  • Operating system
  • Referrer URL
  • Time and date of the request

This data is used solely for technical administration, security, and optimization of our website and is not used to identify you personally.

3.2 Data Provided by You

If you contact us via a contact form, register for an event, or subscribe to our newsletter, we process the personal data you provide, such as:

  • Name
  • E-mail address
  • Phone number (if applicable)
  • Message content

This data is used exclusively to process your request.

4. Legal Basis for Processing

We process your personal data based on the following legal bases under the GDPR:

  • Article 6(1)(a) GDPR – Consent: If you provide us with your data voluntarily (e.g., newsletter sign-up).
  • Article 6(1)(b) GDPR – Contractual necessity: If data processing is required to fulfill a contract or pre-contractual measures.
  • Article 6(1)(f) GDPR – Legitimate interest: If processing is necessary for the operation, security, and improvement of our website.

5. Data Sharing and Third Parties

We do not sell or share your personal data with third parties unless required by law or necessary for the fulfillment of our services. However, we may work with trusted service providers (e.g., hosting providers, email services) that process data on our behalf, ensuring compliance with the GDPR.

6. Cookies and Tracking Technologies

Our website uses cookies to improve user experience. Cookies are small text files stored on your device. You can manage your cookie preferences through your browser settings.

We may also use third-party analytics tools such as Google Analytics (if applicable). These tools help us analyze website usage but do not personally identify you.

For more details, please see our [Cookie Policy].

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purpose for which it was collected or to comply with legal obligations. Once the retention period expires, we securely delete or anonymize your data.

8. Your Rights under the GDPR

As a data subject, you have the following rights:
✅ Right to access (Art. 15 GDPR) – Request a copy of your stored personal data.
✅ Right to rectification (Art. 16 GDPR) – Correct inaccurate or incomplete data.
✅ Right to erasure ("Right to be forgotten") (Art. 17 GDPR) – Request deletion of your data under certain conditions.
✅ Right to restriction of processing (Art. 18 GDPR) – Request limited processing of your data.
✅ Right to data portability (Art. 20 GDPR) – Request transfer of your data to another provider.
✅ Right to object (Art. 21 GDPR) – Object to data processing based on legitimate interest.
✅ Right to withdraw consent (Art. 7(3) GDPR) – Revoke consent at any time.

To exercise your rights, contact us at info(at)theodor-billroth-akademie.com.

9. Data Security

We implement technical and organizational security measures to protect your data against unauthorized access, loss, or misuse. However, please note that no online transmission is 100% secure.

10. Changes to this Privacy Policy

We may update this Privacy Policy to reflect legal or operational changes. Please review this page periodically to stay informed about how we handle your data.

Last updated: February 19, 2025